We have received questions recently about the requirements for maintaining student records for students requiring special education. Please note the guidance provided from the Iowa Department of Education in this document.
Management of student records is a district decision. However, if districts move to an electronic file, they must be able to ensure that they can access these records when needed. With technology ever-changing, districts need to be very thoughtful when determining what electronic record format will be used.
For example, if a student went to school until he/she was 21 and was entitled until that time, the rules would require the student to be able to access those records for five years past the time of services. The records need to be maintained, according to the Iowa Administrative Rules of Special Education, for five years after special education services end. [41.624(3)].
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